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Apartment Complex Office Assistant - 10005103

Luling, La
Apartment Complex Office Assistant

Job Description Summary
Administers all responsibilities related to front-desk operations including: handles all incoming calls, professionally, greets and directs visitors, maintains the reception area and/or conference rooms in client-ready appearance, and performs diversified clerical duties as required by the branch or department.
Job Description
Responsibilities
  • Maintains reception area in client-ready appearance
  • Manages the switchboard; Answers phones, routes a high volume of calls and provides general information
  • Performs other office services support functions
  • Complete routine/correspondence, enter data, print letters, labels, form letters; format documents; and input data
  • Opens, sorts, and distributes incoming mail and inter-office mail
  • Assists with flyers and large mailings
  • Greets, directs visitors and answers routine inquiries
  • Assists with calendar and scheduling for all conference rooms
  • Sends and receives faxes; accepts and keeps records of deliveries; handles messengers and overnight deliveries
 
Requirements
  • High school diploma
  • 1 year receptionist/switchboard experience preferred
  • Basic computer skills
  • Basic organizational skills
  • Basic office equipment skills [phones, faxes, computer, copy machine]
  • Ability to communicate effectively, both orally and in writing with co-workers, clients, and other employees
  • Very good interpersonal and client service skills
  • Able to follow instructions and procedures
 
Physical Requirements
  • Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
  • May involve periods of standing, such as operating at a copier/fax/scanner
  • Regularly required to talk, hear, and use hands and fingers to write and type
  • Ability to speak clearly so others can understand you
  • Ability to read and understand information and ideas presented orally and in writing
  • Ability to communicate information and ideas in writing and orally so others will understand
  • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
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